ARTICLE I – NAME
The name shall be the Chariton County Senior Citizens Services Fund.
ARTICLE II – ORGANIZATION
The Chariton County Senior Citizens Services Fund (The Fund) exists by the virtue of a vote of the residents of Chariton County in August 2016. The voters approved a five cent per hundred dollars assessed valuation property tax levy to provide services for residents of Chariton County 60 years of age or older. As provided by RSMo 67.990, the enabling legislation, the Chariton County Commission has appointed a seven (7) member Chariton County Senior Citizens Services Fund Board of Directors.
ARTICLE III – PURPOSES
The Board has committed to the following Mission Statement:
“The Chariton County Senior Citizens Services Fund shall seek to improve the lives of persons sixty years of age or older by aiding with health, nutrition, transportation and other quality of life issues.”
The Board of Directors (The Board) shall provide and support programs to carry out the mission of The Fund. The funds to finance these programs are generated by the County Senior Citizens Services Fund tax levy.
1. The programs shall foster the development of a comprehensive service system in keeping with the Mission Statement.
2. The Board shall develop and expand services in keeping with the Mission Statement as the needs arise and within the limits of available funding.
3. The administrative control and management of the money in The Fund and all programs to be funded shall rest with The Board as provided in RSMo 67.990, except that the annual budget shall be approved by the Chariton County Commission prior to making payments from The Fund.
4. The Board shall advertise for and contract with the providers of services for persons 60 years and older. The Board shall oversee the contracting agencies in regard to compliance with the terms of the contracts awarded.
5. The Board, with the approval of the Chariton County Commission, may accept any gift of property or money for the use and benefit of person 60 years of age and older who are served by the programs funded by the tax levy.
ARTICLE IV – MEETINGS
The Board shall hold regular meetings at a time that it determines. A notice of every meeting shall be published in advance in accordance with the Open Meetings Law. A special meeting may be called by the Chairperson upon 24 hours notice to Board members.
A majority of members shall constitute a quorum.
A majority of members present, except as provided otherwise in Article XIII, shall be required to pass any motion before The Board.
ARTICLE V – LOCATION OF MEETINGS
Meetings of the Board shall be held at the Chariton County Courthouse unless a different location is approved by The Board.
ARTICLE VI – REPORTS
Minutes of the previous meeting shall be submitted by the Secretary to the Board.
A Treasurer’s report shall be submitted at each meeting of the Board.
ARTICLE VII – MEMBERSHIP/TERM OF MEMBERSHIP
The Board shall consist of seven (7) members appointed by the Chariton County Commission as required by statute. Each member shall serve for four (4) years with the exception of the first Board when there shall be 1 one year term, 2two year terms, 2 three year terms and 2 four year terms.
Directors may be reappointed.
Any vacancy on The Board shall be filled by the Chariton County Commission for the remainder of the unexpired term.
Directors shall not receive any compensation for their services, but may be reimbursed for all actual and necessary expenses incurred in the performance of their official duties. Expenditures require prior approval of the Board. Reimbursement shall be from The Fund.
ARTICLE VIII – DUTIES/RESPONSIBILITIES OF THE BOARD OF DIRECTORS
The Board may hire employees to administer the programs established by The Board. The Board shall also have the authority to terminate an employee for just cause.
The Board shall establish personnel policies and a job description for each position.
The Board shall award and monitor contracts as provided in ARTICLE III.
The Board shall submit an annual budget to the County Commission as required by State Statute.
The Board shall approve all payment vouchers received from contracting service agencies.
ARTICLE IX – OFFICERS
Officers shall be Chairperson, Vice-Chairperson, Secretary/Treasurer and other officers that may be deemed necessary.
ARTICLE X – DUTIES OF OFFICERS
The Chairperson shall preside over the meeting of The Board, call meetings, appoint committees and perform other duties that maybe necessary to the stated purposes of The Board.
The Vice-Chairperson shall perform the duties of the Chairperson, if absent, and other duties that may be deemed necessary.
The Secretary/Treasurer shall keep the minutes of the meetings of The Board, be responsible for maintaining the financial records for The Fund, distribute the minutes and financial reports to The Board for approval and other duties that may be deemed necessary.
Officers shall be elected for one (1) year and maybe re-elected to the same office. The election will be held at the first meeting of each calendar year.
ARTICLE XI – COMMITTEES
Committees may be appointed by the Chairperson as deemed necessary to carry out the work of The Fund.
The Chairperson shall be an ex-officio member of all committees, except for the nominating committee should one be appointed.
ARTICLE XII – PARLIAMENTARY AUTHORITY
Roberts Rules of Order Newly Revised will govern The Board in all cases where they are applicable and in which they are not in conflict with federal and state statutes and regulations.
ARTICLE XIII – AMENDMENTS
These By-Laws may be amended, with the exception of those articles established by statute, at any regular meeting of The Board provided that the amendment has been submitted to The Board in writing at least seven (7) working days prior to the meeting. A two-thirds vote of The Board shall be required to amend the By-Laws.